Conference Services

University Housing is excited to offer overnight accommodations to a variety of camps and conferences.

We provide excellent customer service and a supportive environment that promotes exploration and learning on the beautiful University of Arkansas campus.

Reservations

Make a Reservation

While every effort will be made to accommodate requests, submission of an application does not guarantee availability of spaces in particular residence halls or the reservation of particular dates.

Conference administrators are responsible for ensuring that all participants are familiar with the University Housing’s general policies and rules, as well as all other policies, procedures or directives of the University of Arkansas.

Conference Housing dates run between June 6 and July 29.

2023 Conference Room Nightly Rates

The prices in the table below reflect the nightly charge per person for available room types.

Hall Type Double Single
Traditional $23.21 $34.83
Super Traditional $25.92 $38.88
Suites $29.84 $44.76
Apartments Not Available $60.74

Halls by Type

Linens

Linen service is excluded in the table structure.

The price for linen service is $21.50 for up to a week's worth of service.

Linen bundles include:

  • Fitted Sheet
  • Flat Sheet
  • Blanket
  • Pillow and Pillowcase
  • Two Bath Towels
  • Two Wash Clothes

For groups who need extended linen service, there will be additional costs associated with use.

Additional Resources

University Housing does not provide or coordinate transportation, parking, or reservation of meeting or classroom spaces in non-residential facilities. To arrange additional services, contact the following individual departments.

Frequently Asked Questions (FAQ)

The registration process will open in October preceding each summer season. Hall assignments and housing agreements will be sent to conference administrators in March.

It is important that conference administrators submit the required documents within the timeline provided to them by conference housing. Final participant counts are due seven business days prior to check in. A final participant roster is due two business days prior to check in.

Guests can seek help with questions and concerns from staff members found at the front desk of their hall. For after-hours inquiries, guests can call the CA (conference ambassador) on duty. That number will be posted on each floor of the building and at entrances and within lobbies. If it is an emergency, guests are encouraged to call 911.

Our staff is comprised of a mixture of professional full-time staff, graduate students and dedicated undergraduate student staff. Our staff strive to provide a quality conference experience for our partners and guests.

Any group or individual who is conducting a camp or program for minors that meets the requirements for Section V of the Fayetteville Policies and Procedures 217.1 – Protection of Minors on Campus must complete the registration for background checks on all staff and volunteers that will be involved. All camp/program staff and volunteers must sign the Acknowledgment Form stating they have read and understood the policy Appendix A.

The program director is responsible for collecting and maintaining these forms prior to the event.

Registration form needs to be submitted online 45 days prior to the event start date. Once the registration form is submitted online, a notification will be sent to the minor protection coordinator (MPC). The MPC will then send an email containing the minor staff roster list template to the program director. This must be completed and emailed back. The MPC will notify the program director once background checks are completed.

The staff roster list is due 30 days prior to the event start date. If a background check does not meet company standards, the program director will be notified that the individual will not be able to work with minors at the University of Arkansas. If an individual does not complete their HireRight background information within 14 days, an email will also be sent to the program director to determine if the process should be continued.

All camp/program staff and volunteers must take the online mandated reporter training available online. The program directors will keep the certification forms that the staff members receive. Program directors are responsible for making sure all camp/program staff have completed the training.