2012 - 2013 Residence Hall Handbook

5.1 Excerpt from the Code of Student Conduct

PREFACE

The mission of the University of Arkansas is teaching, research, and service. Inherent in this mission is the responsibility of the University to educate its students to be responsible, civic-minded citizens. The Code of Student Life outlines student conduct and disciplinary policies that pertain to students and student organizations at the University of Arkansas. It is designed to provide information to students, faculty, and staff regarding the ideals that underlie our academic mission, and the expectations that the University has regarding the conduct of students. The purpose of the policies outlined in the Code is to protect the rights of all members of the University Community and to maintain an atmosphere in the University community appropriate for an institution of higher education. Interpretations of provisions within the Code may be requested by contacting the Associate Vice Chancellor for Student Affairs. You can find the Code of Student Life and Student Standards of Conduct in your University of Arkansas Student Handbook or by going online to http://studentaffairs.uark.edu.

HOUSING AND DINING POLICIES

A. Residence Hall and University Apartment Policies

University Housing Policies may be found in the resident's room and board contract, in an online handbook distributed to students when they check into their residence hall or apartment, and/or in signs posted in public areas of residence halls and apartments. Students and residents should refer to the residence hall handbook or residence hall contract available from University Housing for a more complete list of regulations. Students in violation may be referred to the Dean of Students Office for judicial action. Below are examples of behavior that are prohibited in and around residential facilities:

1. Entry into restricted areas of the residential facilities. These include, but are not limited to:
   • a. The residence hall roof, windows, ledges, and walls;
   • b. Restrooms designated for use by members of the opposite sex (i.e., men in women's restrooms);
   • c. Another resident's room, suite, or apartment without permission;
   • d. Dining centers and convenience stores during non-operational hours;
   • e. Front desk and staff office space.
2. Throwing or hanging objects from windows, removal of screens, or the use of a window as an entrance or exit. No signs of any type are allowed to be displayed in windows.
3. Signs are subject to all published University policies; in particular, signs of an advertising or commercial nature may not be displayed in any window or exterior surface of the residence hall or other locations where they be viewed by persons in public areas (i.e. hallways, parking lots, street traffic).
4. Interfering with the rights or safety of one's roommate(s) and/or other students or creating a hostile environment within the residential facilities.
5. Noise or behavior that disrupts other residents in the residential facilities and/or interferes with their ability to study.
6. Using barbecue grills or gas grills in any residence hall facility. Items such as toasters, toaster ovens, hot plates, electric skillets or appliances with an open heating element are prohibited in all student rooms.
7. All candles (even those used as decorations) are prohibited and incense, aromatic herbs or the burning of any other substances is prohibited.
8. Storing personal items in public areas of a residential facility.
9. Alterations, additions, and/or unauthorized use of furnishings and fixtures within a residential facility.
10. Playing of sports or activities that present a risk of injury to persons or property within and around a residential facility.
11. Failure to vacate immediately when a fire alarm has sounded.
12. All residence halls are smoke-free. This includes all student rooms.
13. The University of Arkansas Policy on Alcohol and Drug Use(Appendix D) is enforced in all residential facilities. In addition, no alcoholic beverages are permitted in facilities designated as "substance-free". Drunkenness will not be tolerated and may prevent you from entering or remaining in a residence hall. Drunkenness as defined in number 14 in the Student Standards of Conduct--"is visibly overcome or publicly intoxicated by alcohol".
14. Door-to-door selling/soliciting/canvassing of any item, service or cause is prohibited.
15. Permitting non-residence hall students to utilize equipment or services intended for the exclusive use of residence hall students is prohibited.
16. University Housing facilities are not open to anyone other than residents assigned to that facility, University officials, and guests (as defined below) who have a legitimate reason for being in the building. Residential facilities are special purpose buildings and are not open to the general public. A guest is someone who comes to a residential facility to visit a specific resident or who has been extended an invitation to visit by the University for a specific occasion, special function, tour, or official visit. A roommate has the right to free access to their home at all times and must not be restricted by visitation of a guest.
    • a. All guests must be escorted by their host at all times.
    • b. The host is responsible for familiarizing the guest(s) with pertinent University rules and regulations and is responsible for the conduct of the guest(s).
    • c. Opposite-sex visitation hours are posted in the lobby of each residence hall or can be determined by contacting the University Housing Office.
    • d. Residents may have overnight guests of the same gender for a period of time not to exceed two (2) consecutive days and not more than three (3) overnight periods in a seven-day period on a rolling calendar basis.
    • e. The University does not condone cohabitation.
    • f. Individuals in violation of these or other University rules and regulations may be required to leave a residential facility.
17. Use of cameras or other electronic imaging devices to transmit live images or videos from residence hall rooms or apartments is limited to the capture of that resident's contracted portion of the room unless written permission is obtained by all contracted residents of the room. Any activities that infringe on the rights of others, or violate policies or laws are prohibited.
18. An action that obstructs, disrupts, damages, or physically interferes with the use and/or security of the residence facilities and its residents is prohibited. This includes, but is not limited to, prying or forcing doors to the building open, propping open exit or fire doors and/or denying access or exit from any doorway.
19. Subletting, lending, selling, sharing, or giving away dining privileges or residential contracted space is a direct violation of your Housing Contract.
20. Unauthorized changes in University Housing assignments: relocating to another residence hall space or university apartment without the written approval of appropriate University Housing staff is strictly prohibited.
21. Students are not allowed to paint residence hall rooms, public spaces or apartments.
22. Failure to vacate or re-entry into the residence facilities that are not open during breaks by the beginning date of each scheduled vacation (and academic recess period) or within 24 hours of his/her last final examination of the academic semester is a violation of the Housing Contract.
23. Residents are not permitted to build freestanding loft units or loft their beds using unauthorized bunk bed components.
24. University Housing has other regulations described in the Contract for Room and Board Accommodations and/or published online or in writing, and/or displayed in the residence halls.
25. Indecent exposure, lewd, or sexual acts which take place in general-use, residence hall areas, within or outside of the buildings, or in residential rooms in the presence of roommates, guest(s), other hall residents and/or members of the public are strictly prohibited.
26. Dogs, cats, birds, rodents, reptiles, or other pets are not permitted at or in University residence halls. Small, harmless fish are permitted and these must be removed from the residence hall during breaks and at the end of the contract period.

B. Dining Hall Regulations

Students are responsible for following all dining hall and dining center regulations either posted or published while using these facilities. Students in violation may be referred to the Dean of Students Office for judicial action.

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5.1.1 Student Use of Alcohol in University Housing Buildings

SUMMARY STATEMENT OF POLICY

University Housing allows individuals of legal drinking age to consume alcohol in the privacy of their rooms (refer to conditions below).

OVERVIEW OF POLICY

In accordance with Arkansas law, no individual under 21 years of age (legal drinking age) may possess or consume alcoholic beverages in or on University owned or leased property.

Drunkenness (defined as visible intoxication - unable to walk unassisted, unable to speak coherently) on campus, including in the residence facilities, is prohibited. The use of alcohol will not, under any circumstances, be accepted as an excuse for irresponsible behavior.

A keg or kegs of beer or beer ball(s), whether empty, partially or completely filled, are strictly prohibited in residence facilities, regardless of the age of the resident.

University Housing residents 21 years of age or older:

1. May possess and responsibly consume alcohol in the assigned residence hall room, suite, or apartment of a resident 21 years of age or older (except in substance-free buildings), but not in public or common areas of residence facilities. Common areas include but are not limited to all restrooms, laundry rooms, hallways, stairways, elevators, lobby areas, foyers, lounges, outside lawns, and a student room when the door is open.
2. May not purchase alcohol for, give and serve alcohol to anyone who is under 21 years of age.
3. May not transport, possess, or consume alcohol on campus including in the residence facilities. Residents found with alcohol will be asked to dispose of the alcohol immediately and will be referred to the appropriate judicial authority. Empty beer bottles, cans, or other alcoholic beverage containers are not allowed for decoration or display in rooms of residents under the age of 21 or in University Housing facilities.

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5.1.1.1 Least Restrictive Sanctions for Alcohol & Drug Violations

Notice to Students

Dear Students,

Welcome to the University of Arkansas and the 2012-2013 academic year. Included below for your review are the new "Least Restrictive Sanctions" for alcohol and drug violations of the Code of Student Life. Please take a few minutes to familiarize yourself with them.

All students found in violation of the Code of Student Life for the consumption/possession of alcoholic beverages and/or the use/possession of drugs or drug paraphernalia on or off the University of Arkansas campus will be held, at minimum, to these "Least Restrictive Sanctions". As a student at the University of Arkansas, we ask that you strive to meet the Principles of the University and not only adhere to the Code of Student Life, but embrace its intent to enhance our community. The Code of Student Life is also designed to ensure your safety and to allow staff members to comprehensively and collaboratively respond to situations involving the use, abuse, or possession of alcohol and drugs. Our intent is to ensure that the response to those involved in the illegal and inappropriate consumption/possession of alcohol and drugs is fair, consistent, educational, and timely.

If there are any questions or concerns regarding our use of the "Least Restrictive Sanctions", please contact Aisha S. Kenner, Associate Dean of Students for Student Life or Monica Holland, Director, Office for Community Standards and Students Ethics. We hope that the 2012-2013 academic year is a safe and successful one for you.

Go Hogs!

Aisha S. Kenner
Associate Dean of Students for Student Life

Monica Holland
Director, Office of Community Standards and Student Ethics

Grant Carlson
Interim Assistant Director for Residence Education

Sanctioning Guidelines

*Violations of C17 Sale, manufacture, or intent to manufacture a controlled substance or narcotic including, but not limited to, any actions or activities prohibited by Ark. Code Ann. 5-64-401 and Ark. Code Ann. 5-64-403 may result in an automatic Interim Suspension, and is not subject to the guidelines for drug violations with associated charges.

Please note that this document serves as a guideline for your Administrative Hearing Officer or All-University Conduct Board (AUCB) to utilize in determining appropriate sanctions for your matter. As such, a hearing officer or AUCB may choose to implement sanctions that are or are not listed or eliminate sanctions that are included. The implementation of the sanctions is dependent on the professional discretion of your hearing officer or the AUCB.

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5.1.1.2 Public Intoxication/Entry into Residence Halls

SUMMARY STATEMENT OF POLICY

University Housing staff will work with UAPD to determine the degree to which someone is intoxicated and/or a danger to her/himself before allowing a resident to go to her/his room. Nonresidents who appear intoxicated will not be allowed entry into any residence hall.

OVERVIEW OF POLICY

1. Under state law, public intoxication pertains to any person appearing in a public place manifestly under the influence of alcohol or a controlled substance to the degree and under the circumstances likely to endanger himself/herself or other persons or property, or which unreasonably annoys persons in the vicinity, is guilty of public intoxication. Public intoxication is a Class C misdemeanor with a penalty in accordance to state law if convicted.
2. Staff or students who view a person in a state of intoxication as described above should report the person to the RA on duty who in turn will notify the Coordinator for Residence Education on Duty. The Coordinator for Residence Education on Duty will assess the situation and then notify UAPD and the second level on-call person as necessary.
3. UAPD will determine whether the person is at medical risk and contact EMS or arrest the individual and transport them to Washington County Jail.
4. If, after assessing the situation, UAPD determines that the person does not fall under the description of public intoxication, UAPD will release the individual. Staff members may not take responsibility for the intoxicated person.
5. If hall staff does not agree with the assessment of UAPD, the CRE on duty should call the Senior Staff On-Call and UAPD Sergeant on Duty (5-2222) for further action or recommendation.

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5.1.2 The Burning Of Candles And Other Items In Residence Hall Rooms, Offices And Public Spaces

SUMMARY STATEMENT OF POLICY

The burning of incense, candles, aromatic herbs, or anything with an open flame is prohibited in the residence hall rooms, offices and public spaces.

OVERVIEW OF POLICY

1. Incidents that occur involving the burning of incense, candles, aromatic herbs, or anything with an open flame in the residence halls will be handled through the University conduct system and may result in housing contract review with possible termination.
2. No candles, wickless or with a wick, are allowed in any residence hall or University Housing facility, room, office or public space.

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5.1.3 Posting of Information in Housing Facilities

Only flyers and posters that have been officially approved for posting by University Housing will be allowed in the residence facilities. Flyers and posters that have not been approved or have been posted improperly will be removed and discarded.

All flyers and posters should be delivered to University Housing central office at 900 Hotz Hall. Businesses and organizations that do not follow proper procedures and post materials may be contacted regarding violation of University Housing policies and may be charged for removal of flyers/posters and the cost of any damage that occurs to the facility.

In order for flyers/posters to be posted on Monday, they must be received at the University Housing or University Apartments office no later than 12 noon on Thursday of the preceding week. Flyers and posters received after 12 noon on Thursday will be discarded or not posted until the following week. Materials will only be posted on Monday and will not be placed in student mailboxes. Catalogs, coupon books, etc. may be distributed by means of a "free will" pick up table located in specified public areas. The Director for Residence Education must approve these items prior to being placed in a public area.

Flyers and posters related to student organizations and University official information may be posted on each resident floor or apartment public areas. Those pertaining to private businesses, personal items for sale, etc. are restricted to public areas. Materials that discriminate against any member of the University community or visitors on the campus through advertising of offensive behavior or events of a form of biased or prejudiced nature related to one's personal characteristics, such as race, color, national origin, sex, religion, disability, age or sexual orientation will not be allowed.

University of Arkansas is a Tobacco Free campus as of July 1st, 2008. The University supports federal and state laws that ban the possession or use of alcohol by anyone under 21. Most residence hall students are under the age of 21: therefore; flyers or posters advocating or alluding to alcohol use will not be posted. The University of Arkansas policy 724.0 regarding Smoking/Tobacco Use states that the University of Arkansas is dedicated to providing a healthy, comfortable, and productive environment for students, faculty, and staff. In that endeavor, the University prohibits the campus-controlled advertising, sale or free sampling of tobacco products on campus.

The quantity of material allowed and locations available for posting vary in each hall. Interested individuals can contact University Housing for more information. Flyers and posters which have not been approved or which have been posted improperly will be removed and discarded. To post flyers or information in any of the dining facilities, contact Campus Dining Services at 1-479-575-3232. If you are a resident of a hall and you want to post information such as an item for sale within your hall, contact your Coordinator for Residence Education for procedures.

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5.1.3.1 Solicitation in the Residence Halls

The buildings and grounds owned by the Board of Trustees of the University of Arkansas exist for, and are exclusively devoted to, the organized and approved University program of higher education. As such, they are committed to being used for the nonprofit, tax-exempt use of the official program of the University. Under no circumstances is door-to-door selling/soliciting/canvassing of any item or service permissible. A University Housing residential facility is not open to anyone other than residents assigned to that facility, University officials, and guests (as defined in the student handbook) who have a specific legitimate reason for being in the building. Residential facilities are special purpose buildings and are not open to the general public.

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5.1.4 Smoking in University Housing Buildings

POLICY SUMMARY

University Housing supports the University's policy regarding smoking and the use of tobacco products on campus. The University of Arkansas Smoking/Tobacco Use Policy is reprinted in its entirety (Fayetteville Policies and Procedures 724.0 - see below).

POLICY OVERVIEW

It is the policy of the University of Arkansas, Fayetteville to promote the health, well-being and safety of students, faculty, staff and visitors while they are on the campus. Tobacco use and second-hand smoke have been identified by the Surgeon General to be the cause of preventable diseases. Each year, approximately 440,000 people die prematurely of diseases caused by smoking, accounting for one out of five deaths in the United States (CDC 2003). Use of cigarettes, smokeless tobacco, cigars, pipes and other tobacco products lead to disease and death. In addition to causing direct health hazards, smoking and smokeless tobacco use contribute to institutional costs in other ways, including fire damage, cleaning and maintenance costs and costs associated with employee and student absenteeism, health care and medical insurance.

Smoking and the use of tobacco products (including cigarettes, cigars, pipes, smokeless tobacco and other tobacco products) by students, faculty, staff and visitors are prohibited on all University of Arkansas properties. The use of tobacco products is prohibited at all times in all interior space on campus; on all outside property or grounds of the campus, including partially enclosed areas such as walkways, breezeways and bus shelters; in University vehicles, including buses, vans and all other University vehicles; in all outdoor and indoor athletic facilities, as well as the grandstands of outdoor facilities.

Campus-controlled advertising, sale, or free sampling of tobacco products is prohibited on campus.

Littering the campus with remains of tobacco products or any other disposable product is prohibited.

Organizers and attendees at public events, such as conferences, meetings, public lectures, social events, cultural events and sporting events using University facilities are required to abide by the University of Arkansas policy. Organizers of such events are responsible for communicating the policy to attendees and for enforcing the policy.

The University of Arkansas is committed to support all students, faculty and staff who wish to stop using tobacco products. Assistance to students, faculty, and staff in overcoming addiction to tobacco products is available through the University Health Center and the Employee Assistance Program.

Adherence to the University's tobacco-free policy is the responsibility of all members of the campus community. it is expected that all students, faculty, staff and visitors to the campus comply with the policy and they are empowered to respectfully remind others about the policy in an ongoing effort to enhance awareness and encourage compliance.

FAYETTEVILLE POLICIES AND PROCEDURES 724.0
Smoking Policy/Tobacco Use Policy

I. PURPOSE

The purpose of this policy is to prohibit smoking and tobacco use on the University of Arkansas Campus and to implement Act 734, the Clean Air on Campus Act of 2009.1

II. BACKGROUND

Each year, approximately 440,000 people die prematurely of diseases caused by smoking, accounting for one out of every five deaths in the United States (CDC 2003). Use of cigarettes, smokeless tobacco, cigars, pipes, and other tobacco products lead to disease and death. Tobacco use and secondhand smoke have been identified by the Surgeon General to be the cause of preventable diseases. In addition to causing direct health hazards, smoking and smokeless tobacco use contribute to institutional costs in other ways, including fire damage, cleaning and maintenance costs, and costs associated with employee and student absenteeism, health care, and medical insurance.

Accordingly, the University of Arkansas actively seeks to create a campus environment that is completely free of tobacco use and secondhand smoke. Furthermore, the Arkansas Clean Air on Campus Act prohibits smoking on each campus of state-supported institutions of higher education.

III. POLICY

A. Smoking and the use of tobacco products (including cigarettes, cigars, pipes, smokeless tobacco, and other tobacco products), as well as the use of electronic cigarettes, by students, faculty, staff, contractors, and visitors, are prohibited on all property owned or operated by the University of Arkansas.

B. Smoking and the use of tobacco products (including cigarettes, cigars, pipes, smokeless tobacco, and other tobacco products), as well as the use of electronic cigarettes, are prohibited at all times:

1. On and within all property, including buildings, grounds, and athletic facilities, owned or operated by the University of Arkansas;
2. On and within all vehicles on University property, and on and within all University vehicles at any location.

C. The University prohibits campus-controlled advertising, as well as the sale or free sampling of, tobacco or smoking-related products on campus.

D. Littering campus with remains of tobacco or smoking-related products is prohibited.

E. All those attending public events, such as conferences, meetings, public lectures, social events, cultural events, and sporting events using University facilities shall be required to abide by this policy; organizers shall communicate this policy to attendees and shall enforce the policy.

F. Campus organizations are discouraged from accepting money or gifts from tobacco companies.

IV. COMMUNICATION OF POLICY

This policy will be communicated to the campus community via the University web site. In addition, references to this policy will be added to the University's faculty handbook, staff handbook, and student handbook or catalog of studies. In addition, information regarding this policy shall be communicated to each guest of the University upon request. Each building will display a decal that states "Tobacco Free Facility." However, tobacco-free zones apply on all property owned or operated by the University, whether or not signs are posted; no ashtrays or smoking shelters will be permitted.

V. TOBACCO USE CESSATION PROGRAMS

The University of Arkansas is committed to support all University of Arkansas students and employees who wish to stop using tobacco products. Assistance to students, faculty, and staff to overcome addiction to tobacco products, such as referral to cessation services, is available through Human Resources and the Pat Walker Health Center.

VI. COMPLIANCE

A. All University of Arkansas students, faculty, staff, contractors and visitors to campus are expected to comply with this policy and state law. Members of the campus community are empowered to respectfully inform others about the policy to enhance awareness and encourage compliance and may report violations to the University of Arkansas Police Department (UAPD).

B. Smoking on University property: pursuant to state law, persons smoking on property owned or operated by the University may be issued a citation by UAPD.

C. Other violations: persons engaging in other use of tobacco products or electronic cigarettes in violation of this policy will be subject to the following:

1. Students will be referred to the University's student disciplinary process.
2. Employees will be referred to their respective units for progressive discipline.
3. Contractors will be referred to their respective employers for appropriate action.
4. Visitors will be required to leave the campus; failure to cooperate may lead to a citation or arrest.

D. No person who makes a complaint of a violation of this policy or who furnishes information concerning a violation of this policy shall be discriminated or retaliated against in any manner.

1 Ark. Code Ann. §§ 6-60-801 to -807.

VII. STATUTORY PENALTIES

As of August 1, 2010, pursuant to state law, persons convicted of smoking on campus are subject to a fine of not less than $100 and not more than $500.

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5.1.5 Room and Hall Furnishings

Each room is furnished with a standard allotment of furniture verified on a room inventory form prior to your arrival. The furniture provided in floor and hall lounges is intended for the use of all students in that designated area and is not to be moved without the permission of the Residence Education staff. Students who move any lounge or hall furniture into their rooms will be subject to disciplinary action.

You are encouraged to make your room as comfortable as possible and you may furnish your room with your own lamps, tables, rugs, etc., as long as the room is not damaged and as long as there is not a potential safety or fire hazard. Storage space for standard room furniture is not available.

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5.2 Hall Visitation

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5.3 Room Keys

RESIDENCE HALL STUDENT LOCK OUTS/LOANER KEYS/LOCK CHANGES

This text is taken directly from University Housing Policy. Though they use the same sequence, the numbers used to order the list below are not the same as in the published University Housing Policies and Procedures Manual.

1. Student lock outs occurring during the day will require the resident to leave his/her student ID or other item of value (credit cards and debit cards can not be used for key check outs) at the front desk, complete and sign the Loaner Key Record portion of their Key Card. All staff should secure the student ID or other item of value by the student.
   • General Resident Rooms and Apartments: The resident will have 30 (thirty) minutes to return the loaner key fob set and reclaim his/her student ID or other item. If the loaner key fob set is not returned within 30 (thirty) minutes, the resident's student account charged a $50.00 (fifty dollars) penalty fee. If the loaner key fob set is not returned within 24 (twenty-four) hours, a lock change will be ordered and their student account will be charged accordingly. Please refer to Section 5.8 "Damages" for a schedule of charges relating to lock changes.


2. Student lock outs occurring at night (after normal buisness hours) will be handled by the Resident Assistant on duty, who will key the resident into his/her room after seeing his/her student ID or checking the resident's ID once the room has been opened. The Resident Assistant on duty is responsible for filling out the Key Sign Out Log. Once the resident is in his/her room they must show the Resident Assistant his/her room key. If the resident does not have his/her key, the RA will email the hall sercretary and the Coordinator for Residential Education with the resident's name, room number and reason why they are requesting a loaner key fob set by noon of that day. The RA is not to leave the loaner key fob set with the student. The student must go to the front desk during normal business hours to sign out a loaner key fob set if needed. The Coordinator for Residential Education and hall secretary shall then make a determination as to if a loaner key fob set will be issued (and for how long) or if a lock change will be requested.


3. Loaner key fob sets may also be checked out by residents for emergency situations as determined by the Coordinator of Residential Education for the building and/or the hall secretaries, for a specified time. Once the specified time is up, the resident must return the loaner key fob set to the front desk during normal business hours and show the hall secretary their original room key(s). If the Coordinator for Residential Education and hall secretary are both out, then the Coordinator of Administrative Services shall be the next individual to make the determination on loaner key fob sets. At night, the Coordinator for Residential Education on Duty will make the determination as to loaner key fob sets.


4. In the event of a lock change, a loaner key fob set will be issued for use. Once the lock has been changed and the new keys issued, the hall secretary shall collect all the old keys and return them to the Housing Facilities Service Center (Do not send these keys through Campus Mail).


5. Hall secretaries will be responsible for doing a beginning key count on the Monday before Early Move In by noon, and an end of year key count with in 48 (forty-eight) hours after University commencement. Key count information should be emailed to the Coordinator of Administrative Services.


6. Hall secretaries will be responsible for a visible audit of the student key box twice daily, once in the morning before 9:00 A.M. and again in the afternoon before 4:30 P.M. Key audit results should be e-mailed to the Coordinator for Administrative Services and the Coordinator of Residential Education after completed.


7. If a lock change is ordered due to a resident having his/her keys stolen, a lock change charge will be billed to the student's account. Please refer to Section 5.6 "Damages" for a schedule of charges relating to lock changes.

KEYING INTO RESIDENCE HALL ROOMS OR APARTMENTS

Hall or apartment staff are permitted to key into any occupied residence hall room, apartment or Greek houses in cases of emergency for maintenance, pest control, safety inspection, occupancy verification, or when a student's behavior appears to violate the law or University regulations or policies.

1. University Housing staff can key into a room or apartment with authorization from the contracted resident usually in the form of a maintenance request. These personnel will leave written documentation at the conclusion of their task as evidence of room entry.


2. Unless it is an emergency, prior authorization must be obtained for entering a room or apartment from an appropriate administrative staff member. If a resident is locked out of his/her room or apartment, the resident should be referred to the hall front desk or the apartment office for assistance. An information report should be completed any time a staff member enters a room without the contracted resident present.


3. If an unusual situation arises and a loaner key is not the best option (i.e. person whose roommate left while he/she was in the shower), a staff member can key the resident into the room after verification of occupancy has taken place.
4. Before entering a room or apartment, staff should knock very loudly and announce themselves as staff for identification purposes, allowing ample time for the residents to answer before entering the premises. Two (2) staff members should be present upon entry.


5. Student rooms in halls that are not open during academic breaks will be entered to verify compliance with break closing procedures.

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5.4 Lost ID Cards

Be very careful with your student ID card. Loaning, misusing or altering your ID may result in disciplinary action. Should you lose your ID, report it immediately. You may have a new one made at the ID office located in the Arkansas Union.

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5.5 Pest Control

You should store all food in airtight containers and empty your trash frequently. Because opened bottles, cans or other containers, whether partially full or empty, have been identified as a major source of insect infestation, we cannot allow collection of these items in residence hall student rooms. Should there be an insect problem in your room, contact the hall front desk.

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5.6 Damages

Individual and Community Damage Billing and Excessive Cleaning

Introduction

It is our hope students will form a community that is supportive and holds its members accountable. Occasionally things become broken or damaged. When something in the building/suite is not functioning properly, residents need to complete a maintenance request at http://housing.uark.edu:100/.

Residents should be concerned with the safety and handling of University Housing property - in individual rooms and public areas - and should do their best to insure property is not misused or stolen. Respect for the residential environment is crucial to developing a residence hall or suite community all members can be proud of.

Students are responsible for any damage, misuse or theft of University Housing property that occurs in their room or suite, and must pay replacement, reassembly, or repair costs for any missing or damaged property.

We expect normal wear and tear, however, it is difficult to specifically define this for each item in a residential living area. Some examples of normal wear and tear include: wobbly chairs, loose screws, minor scuffs on walls, and slight scratches on bed ends. We do not plan to paint each room every summer, as wall paint should last for several years.

Damage-Billing is a charge related to damage or vandalism assessed to residents or resident groups living in close proximity to the location of the actual damages. The purpose of Damage-Billing is to reduce residence hall fees rather than increase room rates by adding built-in charges for room or public area damages.

Damage-Billing Charges

Maintenance and Residence Hall Staff usually initiate the individual and public area Damage-Billing Charges and Excessive Housekeeping Charges. The Coordinator for Residence Education investigates charges to ensure fairness in the billing process. The following are examples of incidents that often result in Damage-Billing:

• Broken exit signs
• Broken windows
• Re-assembly of room or lounge furniture
• Recharging or replacing fire extinguishers
• Removal of any University furniture from its designated location (considered theft)
• Replacement of towel rods or brackets
• Holes in walls - deliberate or accidental damage
• Holes in walls - improper use of fasteners
• Graffiti

Individual Room / Apartment and Residential Suites Damage-Billing Charges

When an individual is personally responsible for damage, the charge(s) are billed directly to them. Students are responsible for the cleaning of their individual rooms or suites. The University holds each student accountable for loss or damage to property beyond normal wear and tear.

Upon vacating a room, suite or apartment a student is expected to complete a checkout process that includes an inspection of their room with the Resident Assistant (RA). Using the Room Condition Inventory that was completed when the student moved in, both the student and the RA will check together for damage and missing property. Once the inspection has been conducted, the RA will forward the completed form to the Coordinator of Residential Education. If damage is indicated on the student's Room Condition Form, the Coordinator of Residential Education will inspect the living space to compare the check-in condition of the room listed on the form to its present condition after the student checked out and take pictures of damages, etc. If the Coordinator for Residence Education determines that the space has been damaged beyond normal wear, or that University Housing property is missing, the student and their roommate/s will be billed accordingly. The RA makes recommendations concerning charges, but they do not make the final decision. If you disagree with the recommendation of the staff member checking you out, contact your Coordinator of Residential Education before you sign the inventory form.

Room property includes beds, dressers, desks, chairs, wall surfaces, interior and exterior door surfaces, windows, and all other items listed on the Room Condition Inventory.

1. Where damage occurs in a room shared by residents, the occupants of the room are equally responsible for a proportion of the damage charge unless the responsible party voluntarily assumes the total charge. This includes the common area of suites and apartments.
2. If damages related to vandalism occur to the exterior surface of a room door or window, the residents must contact the Coordinator of Residential Education of their building within 24 hours and provide documentation indicating they should not be held responsible for any damage billing that may result (i.e., Public Safety/Police reports).

Appeals of billing charges related to the 2012-2013 academic year must be received by the last business day in July of 2013. Appeals for billing charges related to the 2012 summer terms must be received by the last business day of September 2012. Appeals received after the date listed for the academic year or summer will not be considered.

Community/Public Area Damage-Billing

Community/Public areas are defined as lobbies, hallways, lounges and recreation rooms, bathrooms, kitchens, elevators, etc. Residents may be liable for damages that occur to University property within a specific building.

When damage occurs in a residence hall, suite or apartment common area, the Coordinator for Residential Education will work with the students and staff to determine, if possible, who is responsible for the damage. Common area damage affects everyone in the community. It impacts students' use of the building and results in increased housing costs.

The Coordinator for Residential Education posts signs for damages as they occur. Students have one week from the time of posting to provide information regarding who may be responsible for the damage. After that time, the cost is evenly divided among all students who share the space where the damage occurred. These damages are posted to student accounts.

1. When public area damages occur, students are encouraged to identify the specific individual or group who may have caused the damage, in order to avoid damage-billing charges. Those individuals thought to be responsible should be reported immediately to the Coordinator of Residential Education.
2. Community/Public area Damage-Billing only applies when the standard level of a $2.00 per person is reached. Once the standard is met all previous damage charges on the floor will be included and placed on the stundet's account

Students can avoid damage billing by doing the following:

• Carefully completing the Room Condition Inventory Form prior to signing at check-in and checkout to ensure it appropriately reflects the condition of the living space.
• Personalizing the space in ways consistent with current housing policies.

Excessive Cleaning Charges

Excessive Cleaning is defined as any housekeeping situation that is not considered part of the custodial staff's normal daily routine. This includes items such as fire extinguisher powder, clumps of mud, foodstuffs, bodily fluids in public areas, rooms, or suites, and trash that has not been disposed of in the designated receptacles (i.e., dumpsters, or trash chutes). Excessive Cleaning Charges are imposed in an effort to correct the behavior of a specific room/floor/building. These charges do not always reflect the time and material necessary to complete cleaning tasks, but act as a deterrent against future Excessive Cleaning problems. Excessive Cleaning occurrences are determined by the Coordinator of Residential Education. Following are examples of incidents that often result in Excessive Cleaning Charges:

• Adhesive-backed decorations/colored putty
• Body fluids: (blood, urine, mucus, feces, vomit)
• Broken glass
• Carpet and upholstery damage
• Cement blocks not removed from building
• Confetti/glitter
• Contact paper
• Deliberate floods
• Fire extinguisher debris
• Food/trash left in sinks/water fountains
• Graffiti
• Liquid spills
• Mud
• Removal of personal carpet/furniture left in room/building
• Room trash in public areas
• Sprinkler head discharges due to causes other than fire
• Tape/tape residue

Repairs

We need all residents to pay attention to the condition of their community. If something in your room, building or suite is not functioning properly or is damaged or broken, please submit a work order to have it repaired. Requests can be submitted at http://housing.uark.edu:100/. If the repair is needed because of damage or vandalism, the student responsible will be charged even if a maintenance request has been submitted.

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5.6.1 Examples of Potential Charges for Damages

You are held responsible for the condition of your room and the common/public areas such as the hallways, TV areas, study rooms, and the like. Any person(s) causing damage will be billed for repairs, replacements and/or administrative fees and may be subject to judicial sanctions. Please see Section 5.6 Damages for more information.

These examples of charge amounts are subject to change and may be greater if actual replacement cost is greater than the amount shown.

All items are subect to additional charges depending on the extent of damage.

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5.7 Safety Addendum

Text of Safety Addendum signed by resident at Check-In

The addendum terms below are from the 2012-2013 University Residence Hall Safety Addendum. The addendum shown below is for reference only and is not the formal document. Each resident's signed copy is kept on file in the hall office.

Upon checking into the residence halls, all students are required to read and sign a Safety Addendum. This addendum is part of the student's housing contract and University Housing reserves the right to contact a dependent students parents if the student is found in violation of their contract or certain campus policies (as listed on the Safety Addendum).

UNIVERSITY HOUSING SAFETY ADDENDUM

I understand that the following University Housing Safety rules and regulations are included as an addendum to the University Housing Contract for Room and Board. By initialing each item, I signify my understanding of each requirement, the fact that each requirement is included to safeguard the safety of myself and others, and that failure to abide by these rules may lead to sanctions including, but not limited to, immediate reassignment to another residential facility or immediate removal from University Housing and/or termination of my University Housing room contract.

1. The following items are not permitted in student rooms in residence halls: individual space heaters, air conditioners, fireworks, firearms and other weapons, ammunition, illegal possession and/or use of alcoholic beverages, possession and/or illegal use of drugs or drug paraphernalia. Candles, incense, and other similar items are not permitted in residence halls, even if they are not lit.
2. Cooking appliances (with the exception of microwave ovens, coffee makers, hot pots and popcorn poppers with unexposed elements) may not be used or stored in student rooms. Due to increased risk of fire, this prohibition extends to the "George Foreman" type of counter top grill, or any cooking device that utilizes or creates cooking oils or grease. University Housing reserves the right to remove unauthorized and/or dangerous appliances.
3. Right to Inspection: Rooms/apartments will be periodically inspected for health/safety violations.
4. Building ledges are not balconies. Students and their guests are completely prohibited from accessing building ledges or roofs, walking or sitting on ledges or roofs or being on ledges or roofs for any reason, except as directed by emergency personnel. Throwing or hanging objects from the window or ledge and the removal of window screens is also prohibited.
5. Soliciting or canvassing in the residence halls and the use of residence hall rooms for business purposes are prohibited. Signs advertising a product or business, or other types of signs that may be deemed offensive shall not be displayed on the outside of room doors where they may be viewed by persons in public areas (i.e. hallways, parking lots, street traffic). No signs of any type are allowed to be displayed in windows.
6. The weight of waterbeds and/or hot tubs may exceed floor load capabilities, causing structural damage and are prohibited in all residence halls.
7. Dogs, cats, caged rodents, reptiles or other pets except small, harmless fish, are not permitted at or in University residence halls. Guests may not bring cats, dogs or other pets to the area while visiting.
8. Key fobs and residence hall room keys are non-transferable and cannot be loaned to or used by anyone other than the student to whom they are issued. Residence hall security is the responsibility of all members of the community. I agree not to allow access to my assigned residence hall by any non-resident.
9. Covering or impeding the operation of smoke detector heads, hanging items from sprinkler heads, burning candles or incense or interfering either deliberately or non-deliberately with any life safety equipment, including CCTV cameras or proximity readers, is not allowed.
10. University policy does not permit residents to construct their own bed lofts or bunks for use in residence rooms. Attempting to bunk or loft your bed without the proper equipment and parts may place you at risk of severe injury. The use of cinder blocks, bricks, wood blocks, PVC pipe, etc., to raise beds is strictly prohibited. Only commercially sold bed risers specifically designed for this purpose may be used. Stabilizer bars must be installed on high loft configurations. I have reviewed and agree to comply with all lofting/bunking details provided on University Housing Move-in Website (http://housing.uark.edu/movein/lofts.php)

I have read, understand and accept each of the terms of this Safety Contract Addendum. I hereby agree to abide by all rules and regulations outlined in this contract addendum and all other rules and regulations of the University of Arkansas relative to residence hall living and the Student Code of Conduct. I understand that my parent or guardian may be contacted, regardless of my age, in cases where I am found in violation of any safety rule or regulation and that such violation may lead to sanctions including, but not limited to termination of my University Housing room contract. I, the undersigned do hereby agree to hold harmless and indemnify the State of Arkansas, the Board of Trustees of the University of Arkansas, and the University of Arkansas-Fayetteville, it's officers, agents and employees, from any and all liability, loss, damages, costs, or expenses that are sustained, incurred, or arise out of my failure to comply with this Addendum or my actions while residing in a residence hall.

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5.7.1 Renter's Insurance

It is highly recommended you consider purchasing renters insurance to protect your personal property, such as a computer, television, stereo, bicycle or furniture, in the event it is damaged, destroyed, or stolen. Even if a you are a dependent under your parent's insurance, your personal property, in many cases is not covered. Have your parents check their policy or contact their insurance agent to see if renters insurance is right for you while you attend the University of Arkansas.

The University is not responsible for loss or damage to students' personal property for any cause or reason. Moreover, the University is not responsible for any injuries, including but not limited to death, to residents or guests, or damage to their property that may result from misuse of the premises or arising from any act which violates the Room and Board Contract or University policy.

University Housing, at its sole discretion, may choose to partially reimburse a student for loss of or damage to personal items, based on a preponderance of evidence if the loss was a direct result of staff negligence or error.

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5.7.2 Reimbursement to Students

University Housing Room and Board Contract states, "The University is not responsible for loss or damage to students' personal property for any cause or reason. Moreover, the University is not reponsible for any injuries, including but not limited to death, to residents or guests, or damage to their property that may result from misuse of the premises or arising from any act which violates this contract or University policy. Students are encouraged to obtain renters insurance to insure their property." University Housing will not assume responsibility for loss of property resulting from building systems failure or natural causes to include but not limited to fire, lightning, tornadoes, earthquakes, wind storms, hail, explosions, smoke, flood damage, pipe bursts, power surges, power outages, vandalism and theft.

University Housing, at its sole discrection, may choose to partially reimburse a student for loss or damage of personal items, based on a preponderance of evidence if the loss was a direct result of staff negligence or error. The decision must be approved through the Director of Administrative Services. Reimbursements can only be processed after all required documentation has been provided. Staff located in the halls may not determine if loss of property will be covered.

The reimbursement amount (ranging from 25 to 100 percent) will be determined by the Director for Administrative Services. In cases of theft, a police report must be filed within 48 hours of initial discovery of missing items. The Director for Administrative Services will approve or disapprove the reimbursement request based on the following information:

The student must submit the following:

1. Written justification of why they feel University Housing is responsible for reimbursement of personal property.
2. Documentation of non-coverage
   1. Non-coverage for renters insurance.
   2. Non-coverage for parents insurance policies, including but not limited to homeowners insurance.
3. Listing of item(s), age of item(s) and declared value on the University Housing Property Loss Report form.
4. Original or copies of receipts for purchase of items. A detailed credit card or check statement might work in some cases.
5. Notarized statement, from parent or guardian if student was under 18 years of age when the Room and Board Contract was signed, verifying ownership of property.
6. If electronic equipment is damaged, (e.g. laptop, cell phone, printer) the condition of the equipment must be reviewed by an assigned designee of the Director of Administrative Services prior to a decision being made.
7. All damaged items should be retained by the student until a decision has been made regarding reimbursement.

The Director of Administrative Services will:

1. Review documentation from any report filed (e.g. police report, information report, maintenance request, pictures and information submitted by the student).
2. Notify student of reimbursement decision and reimbursement amount (if applicable).
3. Process paperwork for payment of reimbursement (if applicable).

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5.7.3 Health and Safety Inspection of Campus Residences

All campus residences will be inspected at least once during each semester to ensure compliance with health and safety standards. Students are required to allow University Housing officials to enter their residences for these inspections and any follow-up inspection(s). Residents will be given at least a 48 hour notice regarding the approximate date and time of the Health and Safety inspection(s). Staff conducting the inspections will lock all doors when leaving the room, suite, or apartment, so residents should carry their keys/fob to avoid being locked out. The entire living area will be inspected. In the suites and apartments, particular attention will be given to the bathroom, kitchen and other common living areas. Violations that could cause immediate harm or damage to facility or resident(s) will be corrected upon discovery.

Residents who do not pass the inspection will be given a specific deadline to make the necessary corrections. If the resident(s) fail the second inspection, each responsible individual will be assessed a $50.00 charge, in addition to any labor charges and replacement costs to correct the deficiencies. Subsequent failures may result in additional charges, conduct violations and/or cancellation of the University Housing contract. University Housing reserves the right to schedule a special health and safety inspection of any residential unit and/or public area.

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5.8 Use of Electronic Imaging Devices

POLICY SUMMARY

The use of cameras and other electronic imaging devices in residence hall rooms undermines the privacy of roommates as well as the security of the room.

POLICY OVERVIEW

1. Use of cameras or other electronic imaging devices to transmit or record images or video from residence hall rooms is limited to the capture of that resident's contracted portion of the room unless written permission is obtained by all contracted residents of the room. This written permission must be filed at the University Housing Central Office with their Housing contract.
2. Any activities that infringe on the rights or privacy of others or violate policies or laws are prohibited.

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5.9 Elevator Safety

POLICY SUMMARY

Elevators are provided for the convenience of residents and to ensure that buildings are accessible for students with mobility impairments. As a matter of safety and courtesy to those living around you, elevators are to be used only as they were intended and in accordance with posted regulations.

POLICY OVERVIEW

1. Do not overload an elevator. The weight load of each elevator is clearly posted inside the cab. Do not enter an elevator that appears full.
2. Do not try to leave a moving elevator.
3. Do not try to force elevator doors open. Attempting to force the elevator doors to open can cause injury.
4. In an emergency, call for help. Every elevator is equipped with an emergency phone. If you find yourself stranded in an elevator, use that phone to call for help. All elevator emergency phones on campus are answered by the University of Arkansas Police Department (UAPD) dispatcher who will immediately contact a police officer and will dispatch them to the scene for assistance. Follow only the instructions from UAPD dispatch personnel, police officer, or emergency responder in an emergency situation. Never try to climb out of a stranded elevator.
5. In case of fire, do not use an elevator.
6. Watch your step getting on and off an elevator. Make sure the elevator car is level with the floor. The most common elevator related injuries are caused by tripping when entering or leaving an elevator or being hit by closing doors.
7. Do not interfere with opening or closing doors. If the doors are closing, let them. Never reach your hand out to stop a closing door. Wait for the next elevator.

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5.11 Window Ledges, Screens and Roofs

POLICY SUMMARY

Residence Halls: Building ledges are not balconies. Students and their guests are completely prohibited from accessing building ledges or roofs, walking or sitting on ledges or roofs or being on ledges or roofs for any reason, except as directed by emergency personnel. Throwing or hanging objects from the window or ledge and the removal of window screens is also prohibited.

Managed Properties: Residents and their guests are completely prohibited from accessing roofs, walking or sitting on roofs or being on roofs for any reason, except as directed by emergency personnel. Students are prohibited from removing the window screen from their windows.

POLICY OVERVIEW

1. Independent of the University conduct process and sanctions, University Housing will take immediate action of reassignment to another residential facility or immediate removal from University Housing and/or termination of the Contract for Room and Board Accommodations (Section VI. Cancellation or Termination of the Contact by the University). Reassignment will be made to the lowest space in the hall.
2. The student will be referred to the Office of Academic Integrity and Student Conduct and, if found responsible under the University of Arkansas Student Code of Conduct for accessing a ledge, is subject to the full range of sanctions.
3. If severe weather storms blow a window screen off, it should be reported to the hall front desk as soon as possible so the appropriate repairs can be made and/or the screen replaced.
4. The room occupants will be charged a pre-set amount if it is determined that the screen was intentionally removed and/or damaged in any way.
5. If a staff member observes an individual on any residence hall ledge or on the roof of any University Housing apartments or managed properties, they should call the University Housing Service Center during regular business hours (479-575-7005) or UAPD (479-575-2222) after hours.

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